Based on your event goals, budget, and preferences, we research and present curated options for caterers, activity specialists, and other support providers you may need. You choose the vendors that best fit your vision, and all vendors contract directly with you. This process includes:
Needs Assessment

We begin by clarifying your priorities and requirements, including:

• Preferred catering style (venue-provided, outside caterer, self-service, meal delivery, dining out, group cooking, or a combination)
• Dietary needs, restrictions, and preferences
• Beverage service requirements
• Event theme, schedule, guest count, and budget

We also identify the type of program or activity support you want, such as:

• Yoga or movement instructors
• Massage or wellness practitioners
• Art or creative facilitators
• Hike leaders or outdoor guides
• Wine tastings, excursions, photographers, or other specialty vendors

Vendor Sourcing

We research qualified service providers that align with your needs and, if requested, obtain preliminary pricing. You receive a thoughtfully curated list of options, allowing you to make the final vendor selections.
Menu Planning & Food Logistics

Once a food provider is selected, we coordinate menu planning to align with your event flow, theme, budget, and dietary requirements. This includes:

• Confirming participant counts
• Communicating dietary needs clearly to the caterer or venue
• Identifying required equipment (linens, dishware, glassware, serving items)
• Coordinating delivery and setup timing
• Ensuring appropriate kitchen or service space is available at the venue

Vendor & Facility Logistics

We support logistical planning by:

• Identifying equipment and supply needs for selected vendors
• Coordinating space requirements and setup considerations with the venue
• Helping ensure all vendor logistics are planned and communicated in advance